QuickBooks Integration Developer in Newton, MA

What does a QuickBooks integration developer do?

A QuickBooks integration developer writes the software that moves data in and out of QuickBooks for you, so nobody has to retype it.

Most requests start the same way: data arrives in one system and someone copies it into QuickBooks by hand. Work we have done for customers includes:

• Web shopping cart orders that create new customers, invoices for AR customers and sales receipts for cash customers
• Cash register sales posted as journal entries by class, plus vendor bills received online
• Bank lockbox deposit files posted as customer payments, with discounts calculated automatically
• EDI delivery files from a trucking system imported as invoices
• Claim adjustments read from a carrier’s mainframe and created as bills

Our company receives calls nationwide for this kind of work. We were established to provide custom solutions, and connecting QuickBooks to the rest of a business is a large part of what we do.

What is the GBS-X QuickBooks bridge?

GBS-X is our bridge for moving data between QuickBooks and other accounting or ERP systems, built to reduce double entry and speed up month-end close.

• Supports QuickBooks Desktop and Online, Sage, Dynamics and others via mapping
• Automated sync of selected customers, invoices and payables
• Configurable field mapping with audit-safe logs
• No re-keying, which means fewer errors and a faster month-end

If QuickBooks has to share data with Sage, Microsoft Dynamics GP or a CRM, see our page on ERP integration services.

Why not just import IIF or CSV files into QuickBooks?

Batch file imports work until one bad record stops the whole batch.

A health care subscription company in Boston was importing over 10,000 invoices a month into QuickBooks with IIF files. Because IIF files are checked in batch, a single error caused every invoice in the file to fail, and failures were common.

We wrote a program that read their Access database and updated the invoices directly into QuickBooks, logging only the invoices in error so they could be corrected and posted one at a time. That is the difference between a file import and a real integration.

Can you customize QuickBooks beyond its built-in features?

Yes. Using Intuit’s Software Development Kit combined with our pre-written templates, we can produce custom QuickBooks solutions quickly.

Examples include a custom “Unit Cost” field for commission reports by profit, a tool that reorders invoice line items, special pricing beyond the 100 price levels QuickBooks allows, and price updates entered ahead of time with an effective date.

For Fishbowl Inventory users, we use Fishbowl’s developer kit to build add-ons that import orders from Big Commerce, Zen and many other shopping carts, and let you view open orders or inventory from a web browser. More examples are on our QuickBooks customization page.

Do you also look after the QuickBooks file itself?

Yes. We set up, customize and optimize QuickBooks, and we resolve errors, data issues and integration problems.

For one customer we have condensed their QuickBooks Enterprise Solutions file for years. In her words: “No downtime for the company since they perform the task over the weekend.”

Accounting practices in Newton and Greater Boston can also see how we support IT for accounting and finance firms. We are also developing private AI analysis that runs on your own server so you can ask questions of your QuickBooks history without the data leaving your network.