Industries We Serve · Newton, MA — Since 1978
IT for Real Estate Offices in Boston & Newton
In real estate, timing and trust matter. We keep your systems fast, secure and connected, so your agents can focus on closing deals instead of managing IT.
Call 617-965-4615 Book a Free Site SurveyQuick answer: IT for real estate offices covers secure remote access for agents on the move, protected storage for contracts and client records, Microsoft 365 email, office networks, and defenses against the wire-fraud emails that target closings. Systems Analysis Services in Newton, MA has supported real estate offices across Newton, Boston and Greater New England for over four decades. Call 617-965-4615 or book a technology assessment for your brokerage.
What IT does a real estate office need?
A real estate office needs agents who can work securely from anywhere, client documents that stay protected, and an office network that just works.
The challenges brokerages bring to us most often are:
- Remote access for agents and teams
- Secure storage for contracts and client information
- Integration between CRMs and accounting tools
- Maintaining uptime across multiple offices
How do agents work securely from phones, laptops and home?
Give every agent secure remote access and protect every device they use, because most real estate work happens outside the office.
We set up hybrid cloud access for mobile and remote teams, so agents reach listings and files from the road without leaving the office network open. Cybersecurity and endpoint protection go on every device, with encryption on laptops and the ability to wipe a lost or stolen phone remotely.
Microsoft 365 ties it together. Our Microsoft 365 support covers email, Teams, OneDrive, licensing and migrations, and gets new agents set up and departing agents’ access closed.
How can a brokerage reduce wire-fraud risk?
Combine email protection with a firm rule: wiring instructions are always confirmed by phone, using a number you already know.
Real estate agencies managing closings are a favorite target of business email compromise. A typical scheme has a criminal break into or imitate an agent’s, attorney’s or title company’s email, then send the buyer “updated” wiring instructions just before closing. No single tool stops every attempt, but layers make it much harder:
- Multi-factor authentication on every email account
- Email filtering that flags lookalike domains and spoofed senders
- Staff and agent phishing awareness training
- A written procedure for verifying any change to payment details
Our email security and phishing protection service puts these in place.
Where should we store contracts, listings and client records?
In storage that is encrypted, access-controlled and backed up, not scattered across agents’ personal devices.
Real estate companies handle financial transactions and personal information, and in Massachusetts that brings 201 CMR 17.00 into play, which expects a Written Information Security Program. For brokerages that want on-site storage, we offer IBM FlashSystem for client and listing data. It keeps listings, contracts and client records quick to reach, and its Safeguarded Copy snapshots cannot be changed by ransomware. As an authorized IBM reseller, we can size it for your office. Learn more about IBM FlashSystem or our wider IBM services.
Can you connect our CRM and accounting software?
Yes. CRM and ERP integration to streamline operations is one of our core real estate solutions.
We connect CRMs with QuickBooks and other accounting systems so commissions, invoices and payables don’t get typed twice. For one Boston real estate company, we moved ten years of transactions for each fund out of a decades-old custom accounting system and into QuickBooks. See our QuickBooks integration service.
How do you keep multiple offices connected?
With a consistent network design at every location and one local team that knows all of them.
Our business network setup covers cabling, Wi-Fi, switches and firewalls, with secure links between branches. Systems Analysis is family-run, based at 335 Auburn Street in Newton, and has supported real estate offices across Newton, Boston and Greater New England for over four decades.
What Our Customers Say
“Always available to to assist even on short notice. Great company, fair prices, and they care about their customers. Highly recommended!”
John B
“Good people, excellent service”
Jimmy
Call to book a technology assessment for your brokerage.
Call 617-965-4615Frequently Asked Questions
Do you provide IT support for real estate offices in Boston?
Yes. Systems Analysis Services in Newton has supported real estate offices across Newton, Boston and Greater New England for over four decades, with networks, devices, Microsoft 365, security and backups.
How do we protect buyers from wire fraud?
Confirm every set of wiring instructions by phone using a known number, and never rely on email alone. On the technical side, multi-factor authentication, email filtering and staff phishing training make it much harder for criminals to hijack or imitate your email.
Can our agents access files securely from home or the road?
Yes. We set up hybrid cloud and Microsoft 365 access for mobile and remote teams, with endpoint protection on every device and the ability to wipe a lost phone or laptop.
Do you support brokerages with more than one office?
Yes. Maintaining uptime across multiple offices is one of the most common needs we see, and we design networks and secure links so every branch works the same way.
Does 201 CMR 17.00 apply to real estate companies?
Generally yes, if you hold personal information about Massachusetts residents, such as financial details from a transaction. The regulation expects a Written Information Security Program and reasonable safeguards, and we can help with both.
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Systems Analysis Services · 335 Auburn Street, Newton, MA 02466
Mon–Fri 9am–5pm · Call after hours for emergencies